OFFICE AND CORPORATE RELOCATION
Workstations, chairs, storage, files and IT equipment packed, moved and placed by desk at your new office, scheduled around your working hours. Your IT team or provider handles data, shutdown and reconnection. We handle the physical move.
BUSINESS OFFICE MOVES
An office move is judged by how quickly your team can work again, not just by whether the furniture arrived. That depends on two separate pieces of work. The first is the physical move: packing, dismantling, loading, transport, placing and reassembling furniture and equipment. The second is bringing the business back online: restoring data, reconnecting networks and phones, and testing systems.
Agarwal (ALPM) Packers and Movers handles the physical move. Your IT team or provider owns backups, shutdown, cable mapping, reconnection and testing. Planning both pieces of work together, with named owners and a clear handover point, is what keeps disruption short.
Many offices move after working hours or over a weekend, where both buildings allow it. Larger offices often move in phases, department by department. The right approach depends on your asset count, building rules, how ready the new site is, and which teams depend on each other.
A named contact for your admin, facility and IT teams throughout planning and the move.
Every asset is labelled with its current and new location, so placement follows your layout.
From a small office with a few desks to a multi-floor move in phases, each part of the work is scoped separately in your quote.
Physical packing, transport and placement of servers, network equipment, storage units, monitors, CPUs and printers. Equipment is cushioned and packed upright where the maker's guidance requires, and every unit is labelled to its destination. Your IT team or provider shuts it down, de-racks it and maps the cables first, and reconnects and tests it afterwards.
Linear workstations, cubicles, cabins, conference tables and storage are dismantled, labelled by seat or zone, and reassembled to your new layout plan, where the furniture's design allows. Some proprietary systems need the supplier's own fitter; tell us the make at the survey.
Files and records are packed in sealed, numbered cartons or crates. Labels show only a box number and destination; the index of what each box contains stays with your authorised staff. Count boxes at loading and unloading, and agree which authorised people may open them.
Each desk's monitor, CPU or dock, keyboard, phone and cables are packed and labelled as one set with the seat number, so they arrive at the right desk ready for your IT team to reconnect.
Safes, large copiers, test instruments and similar heavy items are assessed at the survey. Where an item needs specialist lifting, rigging or maker-led preparation, as UPS battery banks often do, we will say so and agree who arranges it before the move date.
If your company is relocating staff, record the inventory, addresses and dates for each employee. Agree whether quotes and approvals are individual or centrally managed, and confirm the invoice addressee with your finance team.
Tasks can be missed when responsibility is unclear. Agree this split before the move date, with a named person for each line.
| Task | Usually owned by | Done when |
|---|---|---|
| Asset list and new seating plan | Your admin or facility team, with our survey | Every desk and asset has a current and new location |
| Data backup and verified restore | Your IT team or provider | A test restore has worked before shutdown |
| Shutdown, de-racking and cable mapping | Your IT team or provider | Equipment is off, labelled and ready to pack |
| Packing, dismantling, loading and transport | ALPM | Count and condition are recorded at loading |
| Building permissions, lifts and loading bays at both sites | Your facility team, with our input on timing | Written permissions and slots are confirmed |
| Unloading, placement and furniture reassembly | ALPM | Your representative checks items against the asset list |
| Racking, cabling, reconnection and testing | Your IT team or provider | Systems pass your own tests |
| Open items list | Shared | Any missing, damaged or unassembled item has an owner and a date |
Physical handover and business go-live are separate sign-offs. Your team signs for the physical delivery against the asset list. Your IT team decides when systems are ready for staff.
If any of these is not ready, decide in advance whether to delay the move, move only the parts that can be placed, or hold some items until the site is ready. If holding is needed, agree in writing who holds them, where, at what cost, and how they are released.
Moving everything in one window suits smaller offices where every team can stop work at the same time. A phased move suits larger offices, offices with teams that must keep working, or a new site that is only partly ready.
When planning phases, group teams that depend on each other, such as a department and the shared equipment it relies on, so no one arrives without what they need. Moving the server or network room usually has to be timed around your IT team's cutover plan, not just around furniture.
EXAMPLE TIMELINE
This is an illustration of how a single-floor office move could run over a weekend. It is not a fixed schedule or a promise. Your timing depends on the asset count, building rules at both sites, distance, and when your IT team completes its tasks.
Staff pack personal items into labelled cartons. Your IT team backs up and shuts down systems. Our crew packs desktop kits by seat.
Workstations, conference tables and storage are dismantled, with hardware bagged by seat. Equipment de-racked by your IT team is packed and labelled.
Assets are loaded in the agreed order and counted, and the condition of furniture and equipment is recorded. They then travel to the new site.
Furniture is placed and reassembled to the new layout, and desktop kits are set at their seats.
Your IT team racks, cables and tests equipment. Our crew remains available for physical adjustments, if agreed.
Packing material is cleared where included. Your representative checks items against the asset list, and any open items are recorded with an owner and a date.
IT EQUIPMENT
We handle IT equipment physically: packing, carrying, transporting and placing it. Technical preparation and restart stay with your IT team or provider, who know your systems.
Equipment is wrapped and cushioned, and packed upright where the maker's guidance requires. Original boxes are used where suitable and available. Ask your IT team or equipment vendor which components need ESD protection and which cases, cushioning or handling precautions should be included in the packing scope.
Each unit carries a label with its asset number and destination room or rack, matched to your asset list.
Cables that your IT team has labelled and mapped are bagged with their equipment, so reconnection follows your own map.
FURNITURE
Modular office furniture comes apart in different ways depending on the system. At the survey, show us each type and tell us the make. We dismantle and reassemble standard systems where the design allows. Where a proprietary system needs the supplier's fitter, we will tell you before the quote is final.
Screws, brackets and levelling feet are bagged in labelled pouches with the seat or zone number, to help track fittings between sites.
Internal raceways and cable troughs are removed carefully and kept with their workstation, ready for your cabling team at the new site.
Benching systems are levelled on the new floor so partitions and tabletops fit flush.
A simple asset record lets both teams check that everything left and arrived. This is an example of the fields to include. Your own list may need more.
| Field | Example of what to record |
|---|---|
| Asset or box number | A unique number written on the item or box label |
| Type | Workstation, chair, monitor, server, file box |
| Serial number | For IT equipment |
| Current location | Floor, zone and seat |
| New location | Floor, zone and seat at the new office |
| Hardware pouch | Pouch number for dismantled furniture |
| Condition at loading | Existing marks noted |
| Checked at delivery | Initials of your representative |
Confidential boxes: label them with a box number and destination only. Keep the index of what each box contains with your authorised staff, not on the carton or in the moving crew's copy.
These are provisional planning guides for budgeting before a survey. They are not a fixed tariff. Your quote depends on the asset count and type, IT density, heavy items, access at both buildings, distance and timing. The table’s working windows are planning guides. Confirm the schedule and any accepted booking commitments against building rules, site readiness and your IT team’s tasks.
| Office Capacity / Workstations | Local Shifting (Within City) | Intercity Move (Up to 800 km) | Interstate / Long Distance (800+ km) | Typical Move Window |
|---|---|---|---|---|
| Micro Office (5 – 15 Workstations) | ₹15,000 – ₹35,000 | ₹35,000 – ₹70,000 | ₹50,000 – ₹95,000 | Overnight / 1 Day |
| Small Office (15 – 40 Workstations) | ₹30,000 – ₹60,000 | ₹65,000 – ₹1,30,000 | ₹95,000 – ₹1,80,000 | 1 – 2 Days (Weekend) |
| Mid-Enterprise (40 – 100 Workstations) | ₹55,000 – ₹1,30,000 | ₹1,30,000 – ₹2,60,000 | ₹1,90,000 – ₹3,80,000 | 2 – 3 Days (Phased) |
| Large Enterprise HQ (100+ Workstations / Multi-Floor) | Custom Corporate RFP Quote | Custom Corporate RFP Quote | Custom Corporate RFP Quote | Turnkey Phased Transition |
What a quote usually includes: packing materials, packing and handling crew, dismantling and reassembly of standard furniture, loading and unloading, and transport. The quote lists separately any crating, specialist lifting, holding or storage, after-hours work and transit cover. Applicable GST is shown on the quote and invoice.
The move windows describe indicative physical handling plans. They do not promise that an intercity journey or an IT restart will finish in the same period. Agree transport and restart dates separately.
FINANCE AND DOCUMENTS
A GST invoice showing GSTIN 36FDRPM0957B1ZC is issued for the move. The rate depends on how the services are classified and invoiced. Your finance team should confirm input tax credit eligibility with your accountant.
A consignment note and the itemised asset list signed at loading and delivery are provided for your records.
Assess office assets, stock and new goods separately rather than applying the used-personal-household-effects exemption automatically. Tell us what is moving, and have your accountant check which movement documents or exemptions apply before dispatch.
If your registered office or other registered business premises are changing, your company secretary or accountant should advise which filings are needed and by when. A move between floors or to a branch may not need the same steps.
Commercial buildings and tech parks set their own rules for goods movement. Ask the building management at both sites what they require. That often includes move permissions, security deposits, work permits for after-hours crews, safety gear and approved loading bay slots. Share their requirements with us so the crew and schedule match them.
Tell us at the survey which of these your buildings require, so they are included in the quote.
Use the dates as an example planning framework and adapt them to the size and agreed dates of your move.
Choose your city for local details. Availability, building requirements and dates are confirmed for your pickup and delivery addresses when you enquire.
